Temp workforce management: why cloud migration’s a must!

5 ways cloud migration can transform your worker management method for success

Managing a temporary workforce can be a chaotic process and it's easy to get lost in the details of such a fast-moving, high churn environment. Without a solid structure in place to maintain the constant incoming and outgoing data flow, critical info can easily be missed, and consequences can range from mildly inconvenient file duplication to severe legal repercussions.

When it comes to worker visibility, especially when in high volumes, you are often at the mercy of the system you have in place, and its management capabilities (or lack thereof) can heavily impact your cost control, efficiency and compliance.

With disconnected and decentralised processes still widespread within temp management (often taking the form of on-site servers, licensed software or even paper-based methods) poor management is causing undue financial losses to blind spots, repetitive/time-consuming workflows and exposure to legal risk.

The key is in the cloud 🔑 ➡ ☁️

Transferring and updating your current process to cloud computing can set a strong precedent for better worker management all around. As the most cost-effective, time-efficient and accessible system resource currently available, it sets you up to implement success right at the source: this means more time managing the bigger picture and less time micromanaging insufficient processes.

So what workforce management tools can cloud computing help provide?

Time is money and poorly tracked time too often means lost money. In fact, a recent ENGAGE survey revealed that 60% of respondents are relying on individual workers to complete their own timesheets, with 20% admitting that they still use the paper method. Consequently, 50% suspect human error within their processes to be causing inaccurate payments.

Transferring your time & attendance process to the cloud opens the door for enhanced accuracy and avoidance of overpayments due to error or time fraud.

With industry innovations like geo-location and QR code clock-ins, auto-timesheet generation and smart attendance, cloud-based technology is fast elevating transparency, efficiency and cost control in attendance tracking and is paving the way for streamlined processes and increased worker productivity.

2) Contract Management 📝 

With cloud computing, proximity is no longer a barrier; this means worker info can now be instantly shared with your whole supply chain within a single centralised platform, vastly increasing visibility and transparency.

This is an especially powerful tool when it comes to implementing seamless compliance within contract management as it can facilitate smarter processes to maintain contractual parameters end-to-end.

3) IR35 SDS (Status Determination Statements) Management ✅

With IR35 reforms cracking down on compliance, visibility is more important now than ever. In maintaining communication on a centralised cloud-based platform, SDSs and subsequent updates and changes can be shared with your whole supply chain with instant effect, regardless of proximity.

With a cloud-based setup, this provides a transparent environment for sharing info across your supply chain, instilling end-to-end compliance and vastly reducing risk.

4) Vacancy Requisition👷

Cloud computing can be a powerful tool in streamlining your vacancy requisition process, efficiently handling the data flow and ultimately sourcing you the right workers ASAP.

With its data storage and sharing capabilities, cloud computing can maintain all your vacancy details and swiftly get them to the right recruiters, fast delivering you skilled workers who can get the job done.

With strict new Right to Work regulations on the horizon, careful compliance management will be vital post-Brexit, and a competent management system could mean the difference between seamless risk avoidance and serious penalties.

With cloud computing you’ll have more than enough storage to maintain ALL your non-UK workers’ Right to Work documents in one place and view them on-demand, enabling around-the-clock worker visibility.

This will be essential for tracking updates or changes as they happen, allowing you to manage compliance in real-time and avoid unnecessary risk.    

Cloud-based worker management: a fast-track to success

The introduction of cloud computing into the temporary workforce has shown just how much workforce management has evolved in an incredibly short span of time. With its powerful remote servers paving the way for limitless productivity, you can now easily innovate and fast-track your workflow for success.

In enabling increased accuracy and efficiency on reduced resources, the future of temp worker management is in the cloud, and with its powerful and centralised set up is the ideal platform to manage transparency, cost control and compliance.

In keeping your supply chain, workforce and data all fully visible and accessible on-demand, you can STOP losing time and money to insufficient/dated systems, let your platform do the leg work and focus on securing success!       

Book a demo to find out how ENGAGE can help better manage your workflow on the cloud.